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| Common Man on Earth And Common Software in Computer |
Most engineering students are required to make reports for seminars, projects, visits and et cetera. I've observed that most of us don't make the complete use of this powerful tool that Microsoft has built.
BLC: Be Lazy when You're on the ComputerI remember the days when I used to refrain from using cut, copy and paste with a notion that it would be cheating :-P. That did had a few good effects though it may appear to be puerile. After having typed millions of words and publishing a couple of research papers I was fortunately enough to learn about this powerful tool. This software is a masterpiece and is being a common man in the lives of many, almost a part of every office, institute, etc.
Lets start by discussing each of the tabs available in the software:
The Home Tab:
Frankly we all see this and use it daily but our access is limited to the font, paragraph and Clipboard section only. Only a few put the styles section to use.
This style section provides a great comfort to provide the to hierarchically formulate the data. I strongly recommend learning and using this tool as after having your document structured by using the styles feature you can get the index made for free. I've seen students and seniors scrolling up and down, to manually make the index. Word does it for you! no need to do it manually. Just be a little structured in your documentation.
Check out the video above and learn how simple it becomes to complete the document using the styles feature.
The Insert Tab:
There's nothing special I could share about this tab, most of us I've seen use it efficiently.
The Design Tab:
There's nothing special I could share about this tab...
The Page Layout Tab:
There's nothing special I could share about this tab...
The Reference Tab:
This is the most useful and interesting tab if you're into research and report making. It's my personal experience and I know how painful it is to specify the citations or works that you've referred while working on your project. This tab simply makes it easy for you to add citations and references to your documents. All you need to do is add a few sources by clicking on the add citations button and then fill in the data that appears in the drop down list and boom! you're done. Just as you add the citations you can add a bibliography at the end that could be called as the reference section of your document. The bibliography provides different formats such as IEEE, etc. all you need to do is add the citations and then add the bibliography word will do all the formatting for you an also auto-update the references section as you keep adding up the stuffs.
Table of contents: Remember that in the early stage of the document I'd specified that you should use the styles feature, here is why and how you can make the table of contents for free without wasting time sorting down the text and filling pages manually. Go to the section where you want to add the table and click on the button, Boom! you're done as you add more titles and headings they'll be updated with the page numbers in your documents relieving you from the manual labour of adding the titles and modifying the page number manually each time you make a change.
If you've published any research paper you'll know how the reviewers knock out your thesis for small stuffs and one such is the Image captions, this tab simplifies that task as well and don't forget the freaky tables where we never applied any description such as Table 1, etc. The buttons on this tab also make it possible for you to automatically generate a list of figures and list of tables as required while making the black book in BE.
The Mailings Tab:
Seriously! even I haven't used this tab much but would love to learn more about this feature. I'd tried using the mail merge and had printed a couple of enveloped using this tab. Found it very useful and would like to have more information on it.
The Review Tab:
I just love this feature....
Have you ever collaborated on any document? You might be aware of how painful it is to modify text and intimate your co-workers about the changes you've made and leave your comments for his understanding!
We work in teams and certainly most of our projects require us to make add text which are interdisciplinary so what we do is connect our PCs on network and work on the same documents, keep adding comments making modifications and later just click on compare and Boom! the two documents are merged into one and word is very smart to highlight the modifications made by you and the modifications made by other person, it also highlights the deletions and additions.
Later when you're on the completion phase you can use the accept and reject buttons to analyse and manage the outputs. It becomes extremely easy to manage the document if you're having too many collaborators.
The View Tab:
This tab includes stuffs that could make it comfortable for you to make the document easily like you can create two or more windows of the same document, supposedly if you're working on page 3 and want to refer page 10 of the same document this feature comes to a great aid.
I use this a lot when I'm using two screens, I open one window in one screen and the other in the second screen. Then it's all available to make the modifications and get the information.
These were a few tips that I wanted to share with you'll and would be glad to learn more such techniques you'd applied...
With this...
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